A plain-language consent workflow before recording.
Clinicians should confirm consent before using VitaScribe to record, transcribe, and draft clinical documentation.
Consent checklist
- The encounter may be recorded and transcribed for clinical documentation.
- Encounter audio, transcripts, patient context, and generated notes are processed by VitaScribe using Microsoft Azure services.
- VitaScribe and Microsoft Azure do not use recordings, transcripts, or generated notes to train third-party models.
- The patient can decline, ask questions, or ask the clinician to stop recording.
What to tell the patient
Before starting a session, explain that VitaScribe helps the clinician document the appointment. The app may capture audio, create a transcript, and generate a draft clinical note for the clinician to review and edit.
Third-party processing
VitaScribe uses Microsoft Azure to provide secure hosting, storage, transcription, and documentation support. Session data may include encounter audio, transcripts, generated clinical notes, summaries or tasks, patient identifiers and clinical context supplied by the clinician, and account or audit metadata needed to operate the service.
- Microsoft Azure cloud hosting and storage services store and protect session, audio, transcript, patient context, generated documentation, and audit data.
- Azure AI Speech and Azure OpenAI Service process encounter audio, transcripts, patient context, and generated documentation to produce transcripts, draft clinical notes, summaries, and tasks.
Session data is processed only to provide and support the VitaScribe service, subject to contractual confidentiality, security, and healthcare privacy requirements. Recordings, transcripts, and notes are not sold and are not used to train third-party models.
Clinician responsibility
The clinician or healthcare organization remains responsible for obtaining any patient consent or legal authority required by their jurisdiction, clinic policy, and professional obligations before recording or transmitting personal health information.